Polling procedures

a) The EC will plan in advance to setup polling station and polling booths

b) The EC will designate an area for this purpose and the KIMEP security staff will be

asked to fully protect the area

c) Candidates will not be allowed to come within 200 meters (distance can be

negotiated) of the polling areas on the Election Day, however, their nominated agents

can be present inside the polling station during the voting and counting. Candidates

must submit the names of their agents to the EC before the Election and appropriate

d) The EC will need the full support of office of the registrar, admission and enrollment

departments. These departments will be requested to provide technical support and

staff on the polling day. When a voter will arrive at the polling station his/her ID will

be checked through KIMEP computers and student database to stop the use of fake

IDs and bogus voting. All officials will be present inside the Election Center and

assist voters will require proper training and carry IDs issued by the EC.

e) When the student arrives to vote, he or she must show their State ID as well as student

ID card, and only then is his/her name to be crossed off by a voting official, next to

his/her voting number.

f) Voting will be conducted by secret ballot. To avoid long queues and crowding at the

polling station the EC can setup maximum seven polling booths inside the polling

station so that four students can cast their votes at the same time. The EC will ensure

voters’ privacy

g) Members of the EC must be present throughout the whole process of conduction of

the elections

h) Voting will be conducted by paper ballot only, and before a student can vote, his/her

name must be first located on the official voting list containing the names of only full-

time degree program students along with an assigned voting number

i) The student after being checked, will take an empty ballot from the Election official,

go into a private voting booth, and then return with his/her sealed ballot to the official,

placing his/her sealed ballot in the box (in view of the official). He or she will then

receive a stamp on their right hand, showing they have already voted

j) Each paper ballot will be placed into secured & locked containers, under the constant

watch of both the chosen students and the EC members, and at 7 pm the sealed

containers will be officially taken to a secure location where the votes will be then

counted. Agents of candidates and EC members will jointly count each vote and then

certify in writing that the number of votes is accurate

k) The final results of the election must be announced not later than 24:00 of that day.

There will be a 3-day grace period to contest the results or request a recount, and if

the results of elections have not been contested, it will then be certified as fair

elections. In the case of a contested outcome or protest, the previously elected KSA

l) Those candidates receiving the highest number of votes will become official members

of the specified position they ran for in accordance with the structure of the KSA

Cabinet

m) The KSA Cabinet elections will be held on the last Monday in October each year and

polls are to remain open from 9:00 a.m. to 7:00 p.m. to allow all students the full

opportunity to vote

n) The Election Day and time period can be changed by the EC

o) A week following the elections, the newly elected members of KSA Cabinet will

officially assume their office allowing for a one-week transition period in which the

previous KSA Cabinet must meet with the new KSA Cabinet members and assist

them in making the necessary transition process - along with providing them with all

the necessary documentation & office facilities

Article VI. THE KSA CABINET STANDING COMMITTEES:

FUNCTIONS & DUTIES

Cabinet Executive Committee

Cabinet Budget Committee

Cabinet Sports and Culture Committee

Cabinet Judicial Committee

Other committees established by Cabinet (if necessary)

6.1 Cabinet Executive Committee

The KSA Cabinet shall have an Executive Committee made up of the President, Vice

Presidents and Standing Committee chairs. The Executive Committee has the power to make

decisions in emergency situations when the majority of the Cabinet members cannot be

gathered on time. Such decisions must be ratified at the next Cabinet meeting.

6.2 Cabinet Budget Committee

The KSA Cabinet shall have a Budget Committee that will deal with budgetary, financial and

student membership fee issues. The KSAVice-President of Finance shall head the

Committee, which will be composed of three deputies of the Cabinet and four students from

outside the Cabinet. Three non-voting observers shall also sit on this committee. The

Committee shall be responsible for the development of budget of KIMEP Student

Association based on the principles of transparency, integrity and objectivity.

1. The Committee must allocate the funds on projects proposed only by KIMEP students

in a fair and unbiased way;

2. At least four (4) Committee members along with at least one(1) observer must be

present for project consideration. If less than four(4) Committee members are present

at the meeting, the consideration of any project should be cancelled and postponed.

3. Signatures of at least four(4) committee members must be present on official project

documents for the project to be considered and approved. Observers can sign as

witnesses on the approved project;

4. The Committee must keep a record of every amount it has allocated to KIMEP

student projects;

5. The Committee must keep a detailed record of all allocations and expenditures of

KSA funds; it must keep on record the amount of the Students' funds left. This

amount must be announced before every Committee meeting;

6. The Committee must appoint a secretary selected by the KSA Vice-President Finance

among the members of the KSA;

7. The Committee must also give a "semi-annual report" to the KSA General Body stating

clearly what it has done. It should also provide updated reports to the KSA Cabinet

within one week after each decision;

8. The Committee must be responsible for all accounting work; serve as consultant for

all bank dealings;

9. The Committee must be responsible for all invoices, receipts from students receiving

funding from the KSA;

10. Publish within one (1) week after meeting, any budgetary decisions either

electronically or by hard copy to submit to the KSA Cabinet;

11. President of the KSA cannot sign any project's budget without approving it by the

Budget Committee.