COMPREHENSION. Ex. 1. Find the words in the text which mean the following.

Ex. 1. Find the words in the text which mean the following.

1. send off to a destination or for a purpose, perform a task promptly;

2. link, communication or cooperation between different units;

3. to look closely at, examine with critical gaze;

4. superintendant, overseer, inspector;

5. writing materials and other supplies for an office;

6. official count of a population or of a class of things, often with various statistic noted.

Ex. 2. Read the sentences and name the postholders having the following responsibilities.

1. He or she sets policies for the management of records in every phase of the records cycle and has responsibility for the overall direction, administration and development of the national records and archives institution.

2. They are responsible for receiving, classifying and filing incoming mail, creating new files, noting file minute sheets, dispatching files to action officers and recording details on transit sheets.

3. He or she is responsible for ensuring in consultation with the agency concerned that records offices are adequately staffed and that the staff are adequately trained.

4. Those employed are responsible for inspecting all records offices within agencies on at least a fortnightly basis to ensure that the civil service system of filing and file storage and retrieval are being applied properly.

5. He or she is responsible for liaison with senior representatives or the headquarters of the national records and archives institution.

6. His or her functions include allocating duties to staff, ensuring that mail is properly and promptly filed, checking that records office procedures and standards are maintained.

7. Some of them are designated as Dispatch Clerks, responsible for receiving, opening and acknowledging all incoming mail, sorting open and confidential mail, date stamping mail, recording details of letters in an inward mail register and placing mail in a folder.

8. They are required to give advice to Records and Archives Officers and Records and Archives Supervisors within agencies on technical aspects of the filing systems and other records office procedures.

Ex. 3. By memory arrange the following posts in order of seniority. Consult the text to check yourself.

· Records and Archives Supervisor;

· Assistant Director of Records and Archives;

· Assistant Records and Archives Clerk;

· Records and Archives Officer;

· Director of Records and Archives;

· Records and Archives Clerk;

· Deputy Director of Records and Archives;

· Assistant Records and Archives Officer.