C)Organizational announcement

Organizational announcements are announcements

made by people who have the authority to speak for the

organization by means of their function within the

organization.

• Purpose:

To

distribute

information

regarding

institutional

policies,

procedures

and

other

organizational information;

• Structure: Mostly quite simple: a main purpose and a

set of paragraphs covering distinct pieces of

information;

The most profound example of this is the internal

Newsmemo, that is regularly sent out to the whole

organization by the information department (with the

mail-id ”informer”). The news concerns organizational

changes, and different kinds of internal information. The

newsmemos are also distributed on paper, placed in racks

at the entrances of the company.

During the week we saw five messages that could be

considered as organizational announcements. Message

number 9 were describing a reorganization of the part of

the IT-company in the UK.

Message nr 36 is the regular Newsmemo nr 5-98. It

contains five main news. A description of the new

organization, and its parts unit, department and group.

Together with this is a reminder, that anyone interested

in taking managerial responsibilities, should respond to a

separate formatted Memo-message. The second news item

is a reminder to all departments that not already are

present on the intranet to create home pages. The third

news item is information about the recent deal with

employees to buy inexpensive home computers (PCs). A

FAQ list is promoted on this topic. The fourth news is

about large changes in the Memo system itself. Parts of

these news is also found on the intranet.

A message (nr 55) from the central computer

maintenance department about the changes in the Memo-

system

is

another

example

of

organizational

announcements.

As already mentioned, any user could not send

messages like these, distributed to the whole organization

or a whole unit, if they want to do this they must send

the message to informer who decides if it is important.

Project report

The full project report could take several forms. The

most common form is ”the technical report” which is

rather direct, it focuses on the techniques investigated and

does not use many references. A not so common

alternative is to write the report more like a research

report or a research paper, with more argumentation, and a

more strict style of making references to others work.

Whether a simpler technical style or a scientific style is

chosen, the full project report needs to be supplemented

with a project report summary.

• Purpose: To disseminate project results;

• Structure: Technical or scientific;