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AT A CONFERENCE
conference, congress, assembly конференція, конгрес, асамблея
a chairman голова засідання
solemn opening урочисте відкриття
solemn closing / final sitting of урочисте закриття
to hold (to run) a conference проводити конференцію
time; date; term строк (час), термін
invited participant запрошений учасник
questionnaire; form анкета; бланк
to fill in a form in block letters заповнити анкету друкованими літерами
registration fee регістраційний внесок
enrollment fee вступний внесок
membership fee членський внесок
agenda /ә'd3endә/ порядок денний
draft of the agenda проект порядку денного
item (point) of the agenda питання / пункт порядку денного
to include in the agenda включити до порядку денного
to proceed to приступити до, переходити до
to read (to present, to deliver)
a paper (report) робити доповідь
to review a paper дати рецензію (відгук) на доповідь
annotation, abstract анотація
scientific report звіт про наукову роботу
to greet, to welcome вітати
speech, address промова, звернення
minutes /'minits/ протокол засідання
to place a statement in the minutes вносити заяву до протоколу
voting slip (paper),
ballot /'bælәt/ paper виборчий бюлетень
of proceeding видання доповідей, робіт
copy примірник; копія
fee remittance переказ внеску
to refund / to reimburse a fee повернути внесок
at the expense of the conference за рахунок конференції
Read and translate the text:
AT A CONFERENCE
Before any scientific Conference an Organizing Committee sends to all the concerned establishments the "First Announcement" or "First Circular". It states general information about the Conference and contains a Preliminary Application Form which gives information on participation. Those who want to attend the Conference should complete the Application Form and mail it without delay.
The Second Announcement contains information as to the terms of the Conference, commissions, participation and registration, pre-, mid- and post-Conference tours, scientific visits, living accommodations,enrollment fees, Ladies' program and everything for the participants to make maximum use of the occasion.
Any Conference is directed by a Chairman. It is duty of the promoters of the meeting to elect the Chairman. This is done either by a show of hands or by a paper vote.
The success of the Conference depends on the capabilities of the Chairman. His address should be much shorter than any of the speeches that follow.
When the Conference is open, the first matter for the Chairman is to read the agenda. Then the Chairman reads the correspondence requiring consideration, including letters of apology for absence. Anyone who wants to take the floor should ask the Chairman beforehand or by simply raising his hand after the Chairman opens the discussion.
It is very rare that a report is actually read even during scientific Conferences. As a rule papers presented at Plenary sessions are distributed to the delegates in a printed form.
During the discussions when speaking members stand and must preface their words with the
proper formula: "Mr. Chairman, Ladies and Gentlemen... / Dear Colleagues... / Dear Friends... To address the Chairman is obligatory in English-speaking practice of public meetings.
When a lady takes a chair, she should be addressed as Madam Chairman.
The agenda is a list of the subjects which the Conference is called to consider. The agenda must determine the order in which matters are discussed by the members. The time for main reports, general discussions, concluding speeches, elections and final resolutions should be fixed whitin the agenda.
At each Conference a Secretary sits on the platform close to the Chairman and makes notes from which the minutes must be written up.
Minutes as a rule show only main ideas of the speakers and the decisions recorded at the meeting.
Any scientific Conference may decide to adopt some resolution or appeals to finish its work. Very often a Drafting Commitee is elected to present a draft resolution. A final resolution is adopted when all amendments are discussed.
The final duty of the Chairman is to call upon a member to make a vote of thanks.
After the speaker's words of gratitude to the Chair, the contributors, the sponsors, the audience, the services, and to local administration for organization of the Conference and for hospitality, the Chairman declares the Conference closed.
Notes:to take the floor — взяти слово, виступити
amendments — поправки
a vote of thanks — заключне слово з виразом вдячності
hospitality — гостинність
Answer the questions:
1. What does the First Announcement acquaint the participants of the Conference with?
2. What is an Application Form?
3. What is the Second Announcement and what does it contain?
4. Who directs the Conference?
5. What other duties has the Chairman?
6. What does the agenda of the Conference contain?
7. How should a speaker address the audience?
8. What does the Secretary of the Conference do?
9. What must the minutes of the Conference show?
10. What is a resolution and what does it include?
11. How does the Conference end?
I. Match the verbs and the nouns as their objects:
to mail, to address, to complete, to take, to elect, to offer, to maintain, to avoid, to keep (to), to submit, to make, to adopt
the chairman, a nomination, order, the audience, a letter, an application form, the floor, recom mendations, a resolution, disappointment, the point, a report
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